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Library / Email Automation

Email Automation

Draft weekly vendor update emails from Google Sheets using OpenAI and Gmail

Every Friday reads the vendors sheet, has OpenAI write a short update for each active vendor from the week's viewings and feedback, and saves each as a Gmail draft.

What it does

## Weekly vendor update drafts (Google Sheets + OpenAI + Gmail) Free starter template by Burnt & Toast Kits, for UK estate agents. What it does: every Friday morning it reads your vendor listings sheet, asks OpenAI to write a short, friendly weekly update for each active vendor from that week's viewings, enquiries and feedback, and saves each one as a Gmail draft for you to check and send. It never sends anything by itself. Setup (10 minutes) 1. Make a Google Sheet with a tab called Vendors and these columns: vendor_name, vendor_email, property_address, status, viewings_this_week, enquiries_this_week, total_viewings, feedback_notes, agent_notes. 2. Add credentials: Google Sheets (read node), OpenAI (chat model), Gmail (draft node). 3. Paste your sheet URL into Read vendor listings. 4. Fill in Settings (agency name, your name, signature). 5. Run it once with Execute workflow, check the drafts in Gmail, then activate. Only rows with status active and a vendor email are drafted. Want the full version? Vendor Update Autopilot adds tuned prompts, a UK compliance checklist, matching your agency's voice, edge cases such as offers and price concerns routed to a person, and a step-by-step setup guide: https://kits.burntandtoast.com/estate-agents/kits/vendor-update-autopilot

The steps

  1. Every Friday at 9am
  2. Settings
  3. AI instructions
  4. Read vendor listings
  5. Active vendors only
  6. Write vendor update
  7. OpenAI chat model
  8. Subject and body
  9. Format email
  10. Save draft for review

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